Registration

How to register

Please click on the link below and complete the online registration:

Online registration will be open until the 04 March 2025. Thereafter registration must be done onsite.  Every participant, including invited participants must register.

Fees

The following registration fees apply:

International Registration Category Early
Until 30 November 2024
Standard
Until 28 February 2025
Late/Onsite
1 March 2025 onwards
International Member Delegate Registration R 8 000.00/400USD R 10 000.00/500USD R 13 000.00/650USD
International Delegate Registration & HUGO Membership R 9 100.00/510USD R 11 100.00/620USD R 14 100.00/USD785
International Non-Member Delegate Registration R 11 000.00/550USD R 13 000.00/650USD R 16 000.00/800USD
**International Member Student/Post-Doc Registration R 4 000.00/200USD R 6 000.00/300USD R 8 000.00/400USD
International Student /Post-Doc Delegate Registration & HUGO Membership R 4 600.00/258USD R 6 600.00/370USD R 8 600.00/480USD
**International Non-Member Student/Post-Doc Registration R 6 000.00/300USD R 8 000.00/400USD R 10 000.00/500USD

Member Registration is only applicable to existing HUGO members

Should you wish to become a member, please select the categories with HUGO membership.

Registration Category Early
Until 30 November 2024
Standard
Until 28 February 2025
Late/Onsite
1 March 2025 onwards
South Africa Member Delegate Registration R 3,800.00/200USD R5,700.00/300USD R7,600.00/400USD
South Africa Delegate Registration & HUGO Membership R4,940.00/260USD R7,030.00/370USD R9,120.00/480USD
South Africa Non-Member Delegate Registration R5,890.00/310USD R7,980.00/420USD R10,070.00/530USD
South Africa Member Student/Post-Doc Registration R2,850.00 /150USD R3,800.00/200USD R 5,700.00/300USD
South Africa Student/Post-Doc Registration & HUGO Membership R3.990.00/210USD R4.940.00/260USD R6.840.00/360USD
South Africa Non-Member Student/Post-Doc Registration R 4.940.00/260USD R5.890.00/310USD R 7.790.00/410USD
*African- LMIC Delegate Registration R 4 000.00/200USD R 6 000.00/300USD R 8 000.00/400USD
**African- LMIC Student/Post-Doc Delegate Registration R 2 000.00/100USD R 4 000.00/200USD R 6 000.00/300USD
Day Registration R 3 300.00/165USD
Accompanying Person R 3 300.00/165USD

Member Registration is only applicable to existing HUGO members.

Should you wish to become a member, please select the categories with HUGO membership.

Full Registration Fee Includes

  • Attendance to the scientific sessions
  • Congress bag and materials
  • Attendance to the Welcome Reception
  • Lunch and tea/coffee breaks.
  • Attendance to March 11th pre-day Symposium at Kwazulu-Natal University
    1. Trainee Symposium (Oral presentations from students/post-docs only)
    2. Mentoring sessions (Academic/ Industry/ VC)
    3. Seminar and O&A session from Journal editors (Nature, Cell Genomics, PLOS, EMBO)

What is not included in the Registration Fee?

  1. Special catering requirements
  2. Any other items not mentioned

* LMIC delegates: Your country of employment needs to be listed here in order for you to be eligible to register in this category.

** Student Delegates: To qualify for the student-post-doc rate, you must send documentary proof that you are in full time study at a recognized educational institution to Leanne Armoogam (leanne@tcon.org.za.co.za)

*** Accompanying Persons: Registration includes congress bag ,access to the exhibition area,  and lunch and tea/coffee breaks. But no access to the scientific sessions

Social Functions

Social Function Cost
Welcome Reception
Wednesday 12 March 2025
Included in the registration fee
Gala Dinner
Thursday 13 March 2025
R 1 800.00  |  $90

Invitation Letters

Delegates who require a letter of invitation should write to the Registration Secretariat (leanne@tcon.org.za). Please note that a letter of invitation does not carry exemption from the required registration fees unless this is specifically stated in an official letter sent by the LOC. Standard letters of invitation will only be issued upon receipt of a completed registration and can ONLY be issued to delegates attending the Scientific Program, not to accompanying persons.

Payment

Registration fees are quoted in South African Rands (ZAR) and include 15% VAT and should be paid according to the procedure described during the registration process. Major credit cards or bank transfers are accepted.

When processing your payment by bank draft please allow sufficient funds to cover bank charges otherwise these will reflect as a short payment and shows as a balance on your account.

The final date for bank transfers is the 07 March 2025 Please email a copy of your bank transfer through to leanne@tcon.org.za and use your surname and invoice number as a reference.

Credit card payments– When opting to process payment by credit card, please click on the pay now button. Please use your unique invoice number and your surname as reference when initiating payment.

Cancellation Policy

The Meeting Secretariat must be notified in writing of any cancellations. All approved refunds will be issued after the Meeting. An administration fee of R500.00 will be charged for all cancellations received before the 1st January 2025. Please note that no refunds will be made for cancellations after the 1st January 2025.

Registration